CHECKLIST: ACCESS CONTROL
- Consider a computerized key control system. Benefits include controlled access to the key box, the ability to monitor key use, rotating codes for key storage, and online reporting data.
- Consider a card access system. Cards have magnetic strip that is uniquely coded to the lock. When inserted to a reading device, it opens the door
- Change locks at re-lease.
- Keep records of keys issued to resident and staff
- Consider arranging to have extra keys made yourself, rather than permitting residents to duplicate theirs
- Store duplicate keys in locked cabinet, out of sight of visitors
- Limit who has access to the key box (e.g., only the manager and maintenance supervisor)
- As an additional precaution, make and retain photocopies of contractors’ drivers’ license
- Never label keys with unit numbers or names; use blind codes that area recorded in a secure place separate from the keys
- Require resident to sign a key receipt when they move in and to return all keys related to their occupancy when they move out
- Charge a deposit, such as $100, for keys or key fobs at move-in. If they are not returned at move-out residents forfeit their deposits.